Arrangement for sale of Application forms and Prospectus of Odisha JEE-2012 through identified post offices under Retail Post.

Department of Posts, India

O/o Chief Postmaster General, Odisha Circle, Bhubaneswar 751001

Phone/Fax: 0674-2394362,  E-Mails:  adtobdfsori@gmail.com

cpmg_ori@indiapost.gov.in

To

The Sr. Postmasters/ Postmasters/ Sub Postmasters........

No. BD/8-1/2012                                                   Dated at Bhubaneswar, the 09.02.2012


Sub:     Arrangement for sale of Application forms and Prospectus of Odisha JEE-2012 through identified post offices under Retail Post.


I am directed to intimate you that Department has accepted the proposal of Chairman, ODISHA JEE-2012 for selling application forms and prospectus of OJEE-2012  in the following 86(eighty six) identified post offices in Odisha Circle and outside of Odisha Circle under Retail Post on the terms and conditions/accounting procedure appended below.

            The cost of each set of application form and prospectus of OJEE-2012 to be sold through identified post offices is Rs.550/- out of which the Department will retain Rs.30/- (including service Tax and Education Cess) towards commission under Retail Post. The detailed Operating and Accounting Procedure is enclosed herewith for information and necessary action.

            The Sr. Postmaster, Bhubaneswar GPO will act as the Nodal Officer for settlement of accounts and issue of cheque for the consolidated amount  received from the identified offices on weekly basis basing on the information received from the identified offices concerned in Odisha  and outside Odisha also through e-payment/manual mode in case of  e-payment mode does not function.

           

You are requested to ensure sale of application forms and prospectus of OJEE-2012 at the identified post offices as mentioned below from 10-02-2012 to 15-03-2012

Identified Post Offices

Sl. No	Name of the identified Post Offices	Status of the Post Office	Total nos of forms to be supplied by BNC GPO
1	Angul	HO	200
2	Athagarh	HO	200
3	Balasore	HO	600
4	Berhampur	HO	1600
5	Bhadrak	HO	600
6	Bhubaneswar	GPO	8000
7	Bolangir	HO	400
8	Cuttack	GPO	2000
9	Jagatsinghpur	HO	200
10	Jajpur	HO	200
11	Koraput	HO	200
12	Nayagarh	HO	200
13	Nimapara	MDG	200
14	Puri	HO	600
15	Rayagada	HO	200
16	Rourkela	HO	800
17	Sambalpur	HO	1000
18	Sundargarh	HO	400
19	BJB Nagar, BBSR	SO	400
20	College Sq, CK-3	MDG	800
21	Banki	MDG	200
22	Khurda	HO	200
23	Baripada	HO	400
24	Kendrapara	HO	200
25	Aska	HO	200
26	Bhanjanagar	HO	200
27	Bhawanipatna	HO	200
28	Phulbani	HO	200
29	Rairangpur	HO	200
30	Boudhraj	MDG	200
31	Sonepur	MDG	200
32	Nowrangpur	MDG	200
33	Malkangiri	MDG	200
34	Chhatrapur	HO	35	35	Uditnagar	HO	400
36	Bargarh	HO	200
37	Dhenkanal	HO	200
38	Damanjodi	SO	200
39	Jaleswar	HO	200
40	Jeypore(K)	HO	200
41	Jharsuguda	HO	200
42	Keonjhargarh	HO	200
43	Parlakhemundi	HO	200
44	Sunabeda-2	SO	200
45	Utkal University	MDG	400
46	Secretariat	S.O	200
47	A.G(O)	S.O	400
48	Pipli	S.O	200
49	Barbil	MDG	200
50	Anandapur	MDG	200
51	Jatni	MDG	200
52	Paradeep	MDG	200
53	Balugaon	MDG	200
54	Jajpur Road	MDG	200
55	Soro MDG	MDG	200
56	Ashok Nagar	MDG	800
57	Old Town Bhubaneswar-2	MDG	200
58	Sahid Nagar	MDG	800
59	Arunodaya Market	MDG	400
60	Patamundai	MDG	200
61	Salipur	MDG	200
62	Karanjia	MDG	200
63	Puri Station Road	MDG	400
64	Nawapara Tanwat	MDG	200
65	Patnagarh	MDG	200
66	Titlagarh	MDG	200
67	Nalconagar	MDG	200
68	Talcher	MDG	200
69	Brajrajnagar	MDG	200
70	Burla	MDG	200
71	Deogarh	MDG	200
72	Kuchinda	MDG	200
73	Rajgangpur	MDG	200
74	Rourkela-11	MDG	200
75	Rourkela-2	MDG	200
76	Chandinichowk	HO	400
77	Kolkatta	GPO	1000
78	Ranchi	GPO	1000
79	Ahemadabad	GPO	800
80	Raipur	H.O	600
81	Mumbai	GPO	600
82	Hyderabad	GPO	600
83	Bangalore	GPO	600
84	Chennai	GPO	600
85	Jamsedpur	H.O	600
86	Patna	HO	1000
		Total	40,000

Terms and conditions

1.         Bhubaneswar GPO in Bhubaneswar Division will be the Nodal Office for receipt of application forms in bundles /packets for dispatch to identified Post Offices through Special Bags in coordination with RMS.  The postal charges for despatch of Packets/bags containing application forms will be borne by the Department.  The packets addressed to Postmasters/Sr.Postmasters of identified post offices will be supported by an invoice in duplicate showing the number of forms supplied to that identified post offices.

2.         Bhubaneswar GPO-751001 will be the nodal office for collection and payment of sale proceeds to Chairman, OJEE-2012 and settlement of accounts with Chairman,OJEE-2012. The Sr. Postmaster, Bhubaneswar GPO will issue cheque for the consolidated amount on weekly basis as per  the amount / information received  from identified post offices through e-Payment software/manual mode.

1.                   Forms will be sold by the identified Post Offices @ `.550/- each including taxes. India Post will charge a commission of `.30/-(Rupees Thirty only) including Service Tax and Education Cess for each application form sold through its network. In other words, a sum of `. 520/- will be payable to Chairman, OJEE-2012 for each application sold through the network of post offices. The amount of  `. 30/- should further be classified  as follows.

Retail Post=`.27.20, Service Tax=`. 2.72, Education Cess=`. 0.08

Total=  `.30.00

4.         The sale of Application form through the identified post offices will start on 10^th Feb-2012 and will be closed on 15^th  Mar-2012. The sale proceeds will be paid by Bhubaneswar GPO by cheque drawn in favour of Chairman,OJEE,2012 on weekly basis on the last working day of each week till the sale is closed .Unsold application forms will be returned immediately by the identified offices latest by 25-3-2012 to Sr. Postmaster,Bhubaneswar GPO  which will be returned by the Sr. Postmaster, Bhubaneswar GPO  by  31-03-2012 to Chairman, OJEE,2012, OJEE Cell, Gandamunda, , Bhubaneswar-751030 

            Regional Heads and Divisional Heads are requested to ensure sale of the OJEE-2012 application forms through identified offices under their control and direct the BEs also to see that the sale is carried out smoothly in the identified offices without causing any trouble to the students/customers. It is also requested for making proper araangements for the sale of application forms in the post offices and their receipts/ final delivery.

Encl: As above

(M.M.Mohapatra)

AD (BD & Marketing)

For Chief Postmaster General

Odisha Circle, Bhubaneswar 751001

Copy  for information and necessary action to:

1.   The CGM, BD Directorate, Dakbhawan, New Delhi.

2.      The Chief Postmaster General, West Bengal T/ Jharkhand / Gujrat /  Chhatisgarh/ Maharastra / Hyderabad / Karnatak / Tamilnadu /Bihar  Circle.

3.      The Postmaster General, Berhampur / Sambalpur Region

4.      The Chairman, OJEE-2012, OJEE Cell, Gandamunda, Bhubaneswar-751030. It is requested to recall the discussion with DPS(BD) on 08.02.2012 and submit the required number of application forms to the Sr.Postmaster Bhubaneswar.

5.      All SPOs/SSPOs in Odisha Circle

6.      The SSRM “N” Division, Cuttack/DSRM Bhubaneswar. It is requested to monitor the receipt and due dispatch of spl. Bags containging OJEE-2012 application forms addressed to various Post masters of the circle and outside. It is to mention that such bags are being dispatched by SrPM Bhubaneswar GPO w.e.f 09.02.2012. In no case the bags should not be detained/delayed in RMS point as instructed by CPMG(O).

7.      The Director of Accounts (Postal), Cuttack-4

8.      The Dy. Manager(BD), O/o CPMG, Odisha Circle, Bhubaneswar-1

9.      The SAS(Mails) C.O Bhubaneswar.

10.  Sri G.Rath, Business Executive cum Project Officer, Retail Post, O/o Chief PMG, Odisha Circle,        Bhubaneswar-751 001

Asst. Director (BD & Marketing)

For Chief Postmaster General

Odisha Circle, Bhubaneswar 751001

Annexure –I

   e-Payment  OPERATION AND ACCOUNTING PROCEDURE OF SALE OF APPLICATION FORM AND PROSPECTUS of

Odisha JEE - 2012.

1.The cost of application form and prospectus is `. 550/- and the commission payable to the Department of Post is `. 30/-  including Service Tax and Education Cess per application sold through Post Office.

2.The sale will commence on 10^th  Feb 2012 and will continue up to 15^th  Mar-2012 and forms will be sold using e-Payment software.

3.Bhubaneswar GPO will be the Nodal Office for settlement of accounts and the Sr. Postmaster, Bhubaneswar GPO (Tel No. 0674-2390165) will be the Nodal Officer for this purpose.

4.Bhubaneswar GPO will be the Nodal Office for receipt of form and prospectus from the Chairman, OJEE-2012 and dispatch the same in bundles / packets to the concerned identified Post Offices. The dispatch will be made as per the distribution list attached in the departmental mode by Bhubaneswar GPO to all identified offices under invoice. The invoice to be prepared in triplicate and two copies of the invoice will be despatched with forms to each identified Post Office retaining other copy in the office for record.

5.The identified Post Offices immediately on receipt of application bundles will make entry in the stock register to be maintained for  the purpose. The stock and sale of application forms will be checked and authenticated by the Head of identified Post Offices every day during the period of sale. The invoice received from nodal office will be compared with the number of forms physically received and duplicate copy returned duly acknowledged.

6. For sale of forms and prospectus in post offices e-payment software will be utilised.  The customers will be granted e-Payment receipt for  the amount of Rs.550/- per application with prospectus. The standard procedure of e-Payment will apply to this case.  For this purpose, Director, PTC, Mysore has been requested to create a National  level Biller ID   for the customer . On receipt of National Biller ID from PTC Mysore, the same will be communicatd to all concerned by next mail.

7. Payment of sale proceeds to the customer towards sale proceeds of application forms for the entire period of the scheme will be made by Bhubaneswar GPO on weekly basis on the last working day of the week till the sale is closed. All concerned will process the case without delay and ensure daily transmission of data about sale for timely payment.

8. The sale proceeds up to 15^th t Mar 2012 will be consolidated by each identified office in the enclosed Proforma I and sent to concerned Head Post Office on 20-03-2012  positively  and Head Postmasters are required to send the same to Sr. Postmaster,Bhubaneswar GPO immediately

9.The Sr. Postmaster, Bhubaneswar GPO will consolidate the amount of sale proceeds received from all concerned offices and will issue an A/c Payee cheque in favour of Chairman OJEE –2012, JEE Cell, Gandamunda, Bhubaneswar-751030  for the consolidated amount.  He will send consolidated report in the Proforma-II enclosed to all concerned.

10.   Indents may be placed to the Nodal Office by the identified offices for additional requirements, if any.

11.   The Department has agreed to collect and forward the completed application from its customers who have purchased the application forms from the Post Office free of cost to the JEE-2012

The following formalities will be observed for the said purpose.

a.     Completed application forms in open condition will be accepted from the public who have purchased application forms from the same Post Office till the last date of submission of application i.e. on or before22-03-2012.

b.     The acknowledgement card duly stamped will be returned to the customer.

c.     All applications received in a particular day will be entered in the register chronologically and a list in triplicate thereof will be prepared.

d.     All applications for JEE –2012, received within the week will be sent to the Chairman, JEE-2012, JEE Cell, Gandamunda, Bhubaneswar-751030 , with the list on the last working day of the week in a separate cover/bag. A copy of the said list is to be endorsed to Sr.Postmaster,Bhubaneswar GPO & BD Cell, CO by each identified office.

e.     Accordingly, the dates of weekly despatch are 18-02-2012. 25-02-2012, 03-03-2012, 10-03-2012, 17-03-2012, and last despatch should be on 23-03-2012 as we have an obligation to deliver all the applications received through Post Office positively within one week of the last date of sale of application forms..

f.      All concerned are requested to forward all the applications received by them well in time keeping in view their local mail despatch, transit conditions etc. so as to ensure delivery of all applications collected by them to Chairman, JEE-2012, JEE Cell, Gandamunda, Bhubaneswar-751030 by 23-03-2012 positively to avoid future litigation.

12.    After the close of the sale, the unsold application forms will be returned by all identified post offices to the Sr. Postmaster, Bhubaneswar GPO , Bhubaneswar-751001  positively by 25-03-2012 who will consolidate all the applications so received and will make over the unsold applications to Chairman OJEE –2012, JEE Cell, Gandamunda, Bhubaneswar-751030  by 31-03-2012 under receipt under intimation to Sr.Postmaster,Bhubaneswar GPO & BD Cell of Circle Office, Bhubaneswar.

13.   The revenue generated through this business package may be included in the monthly BD Performance Report.                                                       

-------- x -------

Proforma - I

Name of the identified office:

Statement on the stock and sale of application form and prospectus of

OJEE-2012 for the period from …………………. to …………………….

Sl.No.	Received / O.B.	Sold	Balance	Amount credited under
				Total amount credited  (Rs)	Retail Post (Rs.)	Service Tax	Education Cess
1	2	3	4	5	6	7	8

No.                                                            Date:

Forwarded to:

1.                   The Postmaster ……………………………Head Post Office

2.                   The Sr. Postmaster, Bhubaneswar GPO

3.                   The SPOs / SSPOs,……………………..Division.

4.                   The Postmaster General,………………………………Region.

5.                   BD Cell, Circle Office, Bhubaneswar.

Postmaster of identified Post Office

Proforma - II

Name of the office issuing cheque for the consolidated amount:

Statement on the stock and sale of application form and prospectus of

OJEE-2012for the period from …………………. to …………………….

	Name of the identified Post Office	Received / O.B.	Sold	Balance of forms and prospectus returned	Amount paid to JEE-2010
	Angul
	Athagarh
	Balasore
	Berhampur
	Bhadrak
	Bhubaneswar
	Bolangir
	Cuttack
9.	Jagatsinghpur
10.	Jajpur
11.	Koraput
12.	Nayagarh
13.	Nimapara
14.	Puri
15.	Rayagada
16.	Rourkela
17.	Sambalpur
18.	Sundargarh
19.	BJBNagar, BBSR
20.	College Sq, CK-3
21.	Banki
22.	Khurda
23.	Baripada
24.	Kendrapara
25.	Aska
26.	Bhanjanagar
27.	Bhawanipatna
28.	Phulbani
29.	Rairangpur
30.	Boudhraj
31.	Sonepur
32.	Nowrangpur
33.	Malkangiri
34.	Chhatrapur
35.	Uditnagar
36.	Bargarh
37.	Dhenkanal
38.	Damanjodi
39.	Jaleswar
40.	Jeypore(K)
41.	Jharsuguda
42.	Keonjhargarh
43.	Parlakhemundi
44.	Sunabeda-2
45.	Utkal University
46.	Secretariat
47.	A.G(O)
48	Pipli
49	Barbil
50	Anandapur
51	Jatni
52	Paradeep
53	Balugaon
54	Jajpur Road
55	Soro MDG
56	Ashok Nagar
57	Old Town Bhubaneswar-2
58	Sahid Nagar
59	Arunodaya Market
60	Patamundai
61	Salipur
62	Karanjia
63	Puri Station Road
64	Nawapara Tanwat
65	Patnagarh
66	Titlagarh
67	Nalconagar
68	Talcher
69	Brajrajnagar
70	Burla
71	Deogarh
72	Kuchinda
73	Rajgangpur
74	Rourkela-11
75	Rourkela-2
76	Chandinichowk
77	Kolkatta
78	Ranchi
79	Ahemadabad
80	Raipur
81	Mumbai
82	Hyderabad
83	Bangalore
84	Chennai
85	Jamsedpur
86	Patna

                Details of payment: Cheque No.                      Dated                                     for Rs.

No.                                                            Date:

Forwarded to:

1.The Chairman JEE –2012,JEE Cell, Gandamunda, Bhubaneswar-751030

2. The Asst.Director, BD Cell, Circle Office, Bhubaneswar.

3. The Dy. Director of Accounts(Postal), Cuttack-4

Sr. Postmaster Bhubaneswar GPO