Q.1 How does an organisation start Biometric Attendance System (BAS) for their employees? Ans. Please submit details of the nodal officer and upload a signed request by the head of the department on attendance.gov.in portal. System would send OTP to the mobile number/email id of the nodal officer which needs to be entered again on the portal for verification. Back-end administrator would then check the details of the organisation submitted and make the organisation active by assigning it a unique sub-domain which will be the first name of the website. Nodal officer will then be sent an email by the system giving username (which will be the sub-domain name assigned to the organisation) and a password.
Q.2 Steps to be done by the nodal officer to start
registration of employees Ans. Nodal officer would need to login on
attendance.gov.in with the user name and password sent on completion of step 1
and then create master list of locations of their offices, designation of their
offices and divisions/units/groups within their organisation.
Q.3 How does employee start registering on the portal ?
Ans. After nodal officer completes step 1 & 2, employee can start
registering on-line either at attendance.gov.in by submitting their details
along with their Aadhaar number.
Q.4 What are steps of verification of employees? Ans.
Nodal Officer would need to verify details submitted by the employee including
whether Aadhaar number entered by the employee belongs to them. After
completing of the above verifications, employee would be informed by SMS/Email
that his registration process is completed on the attendance.gov.in is
completed.
Q.5 Whether an employee will be able to mark his attendance
on any Biometric Attendance System (BAS) terminal installed in any Government
Building Ans. Yes, this will be possible as employee database for all central
Government employees will be maintained centrally with a unique 6 digit id
provided for every Government employee (based on the last 6 or first 6 digits
of his/her Aadhaar number whichever is available in the system). The dashboard
reports would be able show the location/building from where an employee has
marked his attendance.
Q.6 How will an employee mark attendance if he/she is not
having Aadhaar number ? Ans. Aadhhar number is essential for registering an
employee in AEBAS. Government employees who are not having Aadhaar number can
enrol themselves for Aadhaar numbers in the special camps which are being held
by UIDAI in various Government Buildings or permanent enrolment centres of
UIDAI in Delhi as per details available at the link below as given:
https://appointments.uidai.gov.in/easearch.aspx
Single point of contact for arranging Aadhaar enrollment
facility at Bhawans is as per details given below.
Shri Suman Kumar, ADG, Regional office, UIDAI, Delhi
Phone : 23481111 Email: suman@uidai.net.in
Q.7 Is network connectivity essential for marking
attendance Ans. Yes, as it is an online attendance system. Network connectivity
will be essential for marking attendance. Therefore, two types of connectivity
are being planned with each attendance terminal; one wi-fi connectivity on
NICNET/broadband and other sim based GSM connectivity in the tablet.
At a high level the overall solution has two main
components.
(i) Front End System (to be installed at client user end)
(ii) Back End System (attendance servers to be hosted in
NIC data centre with connectivity to UIDAI for real-time bio-metric authentication)
The Front End System would be a hardware device like
Android tablet or a Desktop PC having client application. Once the user ID (6
digit unique number assigned to an employee) is entered, the application would
prompt user to provide the biometric data through finger print/Iris scanner
which will be sent through the network connectivity to the backend system.
The Back End System (also called the attendance server)
would have functionalities to receive data from the client terminals and send
it for real-time Aadhaar authentication. It would also have features for
organisation/employee registration and preparing real-time attendance reports
in dashboard.
It would be possible to see dashboard reports of each
organisation by using sub-domain assigned to an organisation
e.g.nic.attendance.gov.in
Q.8 No of bio-metric terminals required Ans. Every
employee will need to enter his 6 digit unique id on the touch screen of the
tablet and then present his bio-metric (finger print/ iris) for authentication.
This may initially take up to 30 seconds to 1 minute depending on number of
attempts required. With some practice and training, the time for giving
bio-metric attendance by each employee may reduce to less than 10 seconds.
Therefore one bio-metric terminal may be sufficient for about 30 to 40
employees during 30 minute peak load time. Assuming 50% to 70% employees will
be coming to office during the peak timings, one bio-metric terminal can be
planned for catering to every 50 employees in the department. Also, multiple
machines will be put in the entry gate which can be commonly used by employees
of different ministries/departments, waiting time in the queue will further
reduce.
Q.9 Where to install tablet based terminals? Ans. it is
suggested to install multiple AEBAS terminals at the entry gates of the
buildings where security is positioned round the clock.
Q.10 Where to install desktop based finger print devices?
Ans. it is suggested to install desktop finger print devices on Windows desktop
PCs connected on LAN (NICNET) in the offices of JS and above and also with
section officers for marking attendance of the employees working in the
respective sections in order to avoid rush at the attendance terminals
installed at the entry gates.
Q.11 Who would maintain the attendance terminals,
connectivity and attendance software for desktop PCs? Ans. It would be
additional responsibility of FMS who are maintaining LAN/NICNET connectivity in
the Bhawans under guidance and coordination of nicnet/network managers.
Additional FMS are being proposed to be deployed at Bhawans under this project.
Q.12 Type of reports which will be available on dashboard
Ans. Some of the sample reports can be viewed at jharkhand.attendance.gov.in
and deity.gov.in/attendance. Attendance software is being developed with
assistance of UIDAI team. Please send your valuable feedback in improving the
features and MIS reports of the attendance system software.
Q.13 Expected Role of NIC HoDs/Teams posted in Ministries
/ Departments Ans. Deity/NIC/NICSI/UIDAI are the implementing agency for this
project and the bio-metric attendance system will need to be made operational
in every ministry/department as soon as attendance terminals are delivered
which is expected soon. NIC HODs of the bhawan/ department/ministry or its
attached/ subordinate office in consultation with nodal officer of that office
will identify locations where attendance terminals are to be installed in the
Bhawans. Since, NICNET connectivity is the primary connectivity for running the
AEBAS. NIC Bhawan network coordinators are requested to help in getting the
power supply extended at those locations with help of local CPWD offices. NIC
Bhawan network coordinators along with network team at NIC hqrs will also be
responsible for extending LAN/alternate connectivity at the entry gates and
install WI-FI access points/Attendance terminals. NIC HODs posted in
Ministries/Bhawans are requested to provide technical assistance to the Nodal
officers in completing registration of all employees on the portal and provide
handholding training/technical assistance in smooth installation/running of the
attendance terminals. NIC HODs will also be keeping inventory of bio-metric
terminals/devices installed in various locations in their Ministry/Department.
Q.14 Role of nodal officers in the ministries Ans. Nodal
officers will get the details of all employees entered on the portal and also
organize special camps in their Bhawans with help of UIDAI regional office,
Delhi for enrollment of employees not having Aadhaar numbers. Nodal officers
would also be responsible for creating masters of location, designation and
divisions/groups within their organization. Verification of employees data will
also be done by the nodal officers of the department whereas QC team of UIDAI
will be assisting in verification of Aadhhar data of employees. You are welcome
to send feedback and suggestions in helpdesk-attendance[at]nic[dot]in
How to Mark your Attendance (BAS)
How to mark Attendance using the common biometric attendance
system on wall mounted terminals
To get your Attendance ID, register online at
attendance.gov.in. The Attendance ID will be generated from you Aadhaar number,
the 6 digit number will be generated based on the last 6 or first 6 digits of
your Aadhaar number. The attendance ID will only be active to mark attendance
only when your Aadhaar information is verified by UIDAI and activated by you
Nodal officer.
Attendance ID has been sent by SMS to your registered
Mobile Number.
Enter your 6-digit Attendance ID on Screen
A Red light will start to glow on Finger Print Scanner
Now put any one of your fingers on the Finger Print
Scanner
DO NOT move your finger on scanner otherwise finger
prints will not be properly scanned
DO NOT Press very hard on Finger Print Scanner
Once the screen shows “Authenticating, Please Wait”.
Remove your finger from the scanner
A pop-up screen will show your Photo and Attendance Type
as “Opening” for the first time you mark the attendance for that day
If Attendance Type is “Closing” then it will be counted
as OUT Time. However, OUT time would be the LAST “Closing” time marked by you.
Any “Closing” time in-between “Opening” time and Last “Closing” time would be
ignored
If, you see a CROSS instead of your photo, then some
ERROR has occurred while marking attendance.
You will be able to mark your attendance in any
bio-metric terminal installed in various Central Government buildings
You can also mark your attendance in any of finger print
devices, which have been connected on Windows 7 or Windows OS. Presently client
attendance software is not available for MAC OS
If you are having difficulty in marking attendance-using
fingerprints scanning devices, please try marking your attendance through Iris
Device, which may be available with NIC In-charge in your organization
Source : www.attendance.gov.in
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